Day of Coordination-
At Forevermore Events & Florals, we ensure every detail of your big day is just right. Day of Co-ordination should truly be called month of co-ordination because we’ll be working on your wedding day long before it starts.
Our Day of Coordination isn’t just checking off essential boxes it’s our years of experience managing multiple teams simultaneously and knowing exactly how to avoid common pitfalls that many don’t even think of! We ensure your wedding is the best day of your life and the magic memories flow seamlessly and smoothly-
Why Day-Of Coordination is Essential (Even If You’ve Planned Everything Yourself)
From Forevermore Events & Florals
You’ve spent months — maybe even years — planning your wedding day to perfection. But when the big day arrives, you shouldn’t be the one directing vendors, wrangling the timeline, or fielding last-minute questions. That’s where Day-Of Coordination becomes absolutely essential.
Here’s Why:
✅ You Deserve to Be Fully Present
You should be getting pampered, sipping champagne, and making memories — not worrying about vendor arrivals, décor setup, or ceremony cues. As your day-of coordinator, we manage all the logistics so you can relax and truly enjoy your wedding.
✅ We Turn Your Plans Into Reality
You’ve done the planning — we make it happen. We take over your vendor contacts, timeline, layout, and décor notes and bring it all to life with precision, professionalism, and care.
✅ We Troubleshoot Before You Even Know There’s a Problem
Unexpected things can happen. From weather to wardrobe issues, vendor delays to seating mix-ups — we solve problems in real-time so your day stays smooth, seamless, and stress-free.
✅ We Support Your Vendor Team
Vendors love working with us because they know we’ll keep things on track. We serve as the point of contact, ensuring your DJ, photographer, caterer, and all others are aligned and fully supported from arrival to the final send-off.
✅ Peace of Mind Is Everything
You didn’t plan this day to manage it — you planned it to live it. Our goal is to give you total peace of mind so you and your loved ones can be fully present and fully joyful.
💡 Wedding Insurance Is Mandatory
To protect you, your guests, and all of your vendors, we require wedding insurance coverage for every event. It’s a small investment for major peace of mind — covering potential liabilities, damages, cancellations, and more. We’re happy to guide you through the quick and easy process of securing a policy that meets venue and vendor requirements.
Forevermore Events & Florals provides professional Day-Of Coordination so your wedding day feels effortless, organized, and unforgettable.
Let us take it from here.
📧 4evermoreevents1@gmail.com | 📱 @4evermore_events
The Process:💍 Day-Of Wedding Coordination –
Forevermore Events & Florals
📅 1–2 Weeks Before the Wedding
- ✅ Confirm final timeline with couple and vendors
- ✅ Review all contracts and point-of-contact details
- ✅ Confirm delivery/setup times with all vendors
- ✅ Final venue walkthrough if needed
- ✅ Collect copies of floor plans, seating charts, and final headcounts
- ✅ Confirm bridal party lineup for ceremony
- ✅ Create or finalize a master timeline and distribute it
📦 Day Before (or Rehearsal Day)
- ✅ Lead or attend the rehearsal and confirm processional/recessional order
- ✅ Pick up any last-minute items (signs, favors, programs)
- ✅ Organize décor items for setup (drop-off boxes labeled by area)
- ✅ Confirm weather and backup plans
- ✅ Set up coordinator’s emergency kit (scissors, pins, sewing kit, meds, tape, etc.)
- ✅ Confirm arrival times with couple and wedding party
🌞 Wedding Morning
- ✅ Check in with bride/groom(s) and ensure they’re on schedule
- ✅ Ensure hair/makeup team arrives on time
- ✅ Drop off or oversee breakfast/lunch delivery for wedding party
- ✅ Deliver personal flowers (bouquets, boutonnieres, corsages)
- ✅ Confirm ceremony and reception sites are being set up
- ✅ Set up welcome signs, programs, place cards, guest book, favors, etc.
- ✅ Check rentals: chairs, linens, chargers, etc.
💒 Pre-Ceremony (1–2 Hours Before)
- ✅ Final sweep of ceremony space
- ✅ Coordinate with photographer/videographer on first look/timeline
- ✅ Pin boutonnieres and hand out bouquets
- ✅ Cue DJ/musicians for ceremony start time
- ✅ Line up bridal party for processional
- ✅ Cue ceremony start
🎉 Post-Ceremony
- ✅ Direct guests to cocktail hour
- ✅ Assist with family/bridal photos
- ✅ Gather any ceremony décor that’s moving to reception
- ✅ Touch base with catering team for timeline updates
- ✅ Ensure reception space is guest-ready
- ✅ Light candles, adjust lighting, and final table touches
🍽️ Reception
- ✅ Cue grand entrance
- ✅ Cue speeches, dances, and toasts according to timeline
- ✅ Communicate with vendors (DJ, caterer, photographer) throughout
- ✅ Check in with couple and keep them hydrated and fed
- ✅ Coordinate dinner service or buffet flow
- ✅ Handle any unexpected issues or changes
🍰 Evening / End of Event
- ✅ Cue cake cutting and special events (bouquet toss, last dance, etc.)
- ✅ Remind couple of last call and closing time
- ✅ Distribute final payments/tips to vendors (if applicable)
- ✅ Help pack up décor, gifts, leftover food, personal items
- ✅ Ensure all rentals are accounted for and placed for pickup
- ✅ Collect any lost & found items and secure valuables
✅ After the Wedding (Optional Add-on)
- ✅ Send follow-up thank-you emails to vendors
- ✅ Return any items borrowed or rented by the couple
- ✅ Share vendor referrals or reviews if requested
- ✅ Debrief with your team
There’s so much more that truly goes into every moment, detail and aspect of the big day but we tried to keep it simple in our explanation!
